This Privacy Policy informs you about how we use any personal data, such as your name, email address, postal address and telephone numbers (“personal information”) which you provide to us, the Earl’s Court Area Action Group, through the use of our website www.saveearlscourt.com.
We ask that you read this Privacy Policy carefully as it contains important information about who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us and supervisory authorities in the event you have a complaint.
The Earl’s Court Area Action Group is an association formed to bring together the different interest groups who are affected by the redevelopment of the former Earls Court Exhibition Centre site in London. Our website is set up to provide information about our “Save Earl’s Court” campaign and to accept monetary donations.
The Earl’s Court Area Action Group takes privacy seriously and we are committed to processing personal information in accordance with our responsibilities under the General Data Protection Regulation (GDPR) and the Data Protection Act of 2018. We are the data controller, registered with the Information Commissioner’s Office as an organisation that controls personal information, and responsible for your personal information collected through this website.
By using this website you (or whomever you use it on behalf of) are deemed to accept that this policy applies between you, as user of this website, and us – the Earl’s Court Area Action Group - as the owner and provider of this website. This policy is applicable to the use of any and all personal information collected by the Earl’s Court Area Action Group in relation to your use of this website.
How we collect information about you
You may give us your information in order to ask for information about our campaign activities, to leave a comment on our website, to attend one of our events, make a donation, or otherwise communicate with us.
When you use our website, we collect your personal information using “cookies” and other tracking methods.
Cookies
We use cookies across our website to help enhance user experience and help make visits to our site more effective.
Cookies are small data files which are sent from a web server to a web browser, and, depending on the type of cookie being used, either expire at the end of a browsing session or are stored until a set date.
Cookies are used for a variety of purposes, namely to help us monitor how visitors use our site and how we can best modify it to accommodate their needs.
We use Google Analytics and it is possible to switch off cookies by setting your browser preferences. More information and how to opt-out can be found here: at https://tools.google.com/dlpage/gaoptout/
Please note, however, that restricting the use of cookies may impact the functionality of our website.
By using our website and agreeing to the terms of this Privacy Policy, you consent to our use of cookies in accordance with the terms of this policy
What personal information we collect
We collect, store and use the following kinds of personal information:
The lawful basis on which we use your personal information
We do not rent, swap or sell your personal information to other organisations for them to use in their own activities.
How long we keep your information for
The Earl’s Court Area Action Group has specific criteria to determine how long we will retain your information for, which are determined by legal and operational considerations.
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected. At the end of this period, your data will be deleted completely.
Right to access your personal information
You have a right to request access to the personal data that we hold about you. You also have the right to request a copy of the information we hold about you, and we will provide you with this unless legal exceptions apply. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
Right to have your inaccurate personal information corrected
You have the right to have inaccurate or incomplete information we hold about you corrected. If you believe the information we hold about you is inaccurate or incomplete, please provide us with details and we will investigate and, where applicable, correct any inaccuracies.
Right to restrict use of your personal information
You have a right to ask us to restrict the processing of some or all of your personal information in the following situations: if some information we hold on you isn’t right; we’re not lawfully allowed to use it; you need us to retain your information in order for you to establish, exercise or defend a legal claim; or you believe your privacy rights outweigh our legitimate interests to use your information for a particular purpose and you have objected to us doing so.
Erasing your personal information or restricting its processing
In certain circumstances, you may ask for your personal information to be removed from our systems by emailing us at the address at the end of this policy. Unless there is a reason that the law allows us to use your personal information for longer, we will make reasonable efforts to comply with your request.
You may also ask us to restrict processing your personal information where you believe it is unlawful for us to do so, you have objected to its use and our investigation is pending or you require us to keep it in connection with legal proceedings. In these situations we may only process your personal information whilst its processing is restricted if we have your consent or are legally permitted to do so, for example for storage purposes, to protect the rights of another individual or company or in connection with legal proceedings.
Withdrawing your consent
You may withdraw consent at any time where we are relying on consent to process your personal information. However, this will not affect the lawfulness of processing carried out prior to this withdrawal. If you do withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
How we keep your information safe
We ensure that there are appropriate technical and organisational controls (including physical, electronic and managerial measures) in place to protect your personal details
Security and links to other sites
Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our website and any transmission is at your own risk. Once we have received your personal information, we put in place reasonable and appropriate controls to ensure that it remains secure against accidental or unlawful destruction, loss, alteration, or unauthorised access.
Our website may contain links to other websites run by other organisations. This policy does not apply to those other websites so we encourage you to read their privacy statements. We cannot be responsible for the privacy policies and practices of other websites even if you access them using links that we provide. In addition, if you linked to our website from a third party website, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party website and recommend that you check the policy of that third party website.
International Data Transfers
Sometimes we will need to share your personal information with third parties such as our website hosting service providers, who are based in the USA i.e. outside of the EEA. The EEA is the European Economic Area and includes all EU member states as well as Norway, Liechtenstein and Iceland.
The European Commission considers that some non-EEA countries do not have adequate levels of protection in place to safeguard personal information.
Our website is hosted by Weebly, Inc (“Weebly”) in the USA. Your information, including personal information, may be stored through Weebly’s servers. Weebly is Privacy Shield certified for transfers from within the EAA or Switzerland to the U.S. By using this website, you consent to Weebly’s collection, disclosure, storage, and use of your personal information in accordance with Weebly’s privacy policy available at https://www.weebly.com/uk/privacy
Changes to this Privacy Policy and your duty to inform us of changes
The Earl’s Court Area Action Group reserves the right to make amendments to this Privacy Policy at any time or as may be required by law. Any changes will be immediately posted on this page. Any changes to this privacy policy will apply to you and your personal information immediately. You are responsible for ensuring the accuracy of all the personal information you supply to us, and we will not be held liable for any errors unless you have advised us previously of any changes in your personal information. Please keep us informed if your personal information changes during your relationship with us.
Complaints or queries
We take any complaints we receive about collecting and using personal information very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate.
We do not meet the criteria for a mandatory appointment of a Data Protection Officer under the General Data Protection Regulation. We have therefore allocated informal responsibility to a person in our organisation who can deal with any data protection related matters.
If you have any complaints regarding personal information you have submitted to us or queries about this Privacy Policy, please contact us by email at: [email protected] marking the subject line “For the attention of the Privacy Manager” during business hours Monday to Friday.
The Earl’s Court Area Action Group is registered with the Information Commissioner’s Office, registration number A1038365. If upon contacting the Earl’s Court Area Action Group with a complaint you are not satisfied with our efforts to resolve matters, you may wish to contact the Information Commissioner’s Office (the statutory body which oversees data protection law in the United Kingdom) at https://ico.org.uk/global/contact-us
We ask that you read this Privacy Policy carefully as it contains important information about who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us and supervisory authorities in the event you have a complaint.
The Earl’s Court Area Action Group is an association formed to bring together the different interest groups who are affected by the redevelopment of the former Earls Court Exhibition Centre site in London. Our website is set up to provide information about our “Save Earl’s Court” campaign and to accept monetary donations.
The Earl’s Court Area Action Group takes privacy seriously and we are committed to processing personal information in accordance with our responsibilities under the General Data Protection Regulation (GDPR) and the Data Protection Act of 2018. We are the data controller, registered with the Information Commissioner’s Office as an organisation that controls personal information, and responsible for your personal information collected through this website.
By using this website you (or whomever you use it on behalf of) are deemed to accept that this policy applies between you, as user of this website, and us – the Earl’s Court Area Action Group - as the owner and provider of this website. This policy is applicable to the use of any and all personal information collected by the Earl’s Court Area Action Group in relation to your use of this website.
How we collect information about you
You may give us your information in order to ask for information about our campaign activities, to leave a comment on our website, to attend one of our events, make a donation, or otherwise communicate with us.
When you use our website, we collect your personal information using “cookies” and other tracking methods.
Cookies
We use cookies across our website to help enhance user experience and help make visits to our site more effective.
Cookies are small data files which are sent from a web server to a web browser, and, depending on the type of cookie being used, either expire at the end of a browsing session or are stored until a set date.
Cookies are used for a variety of purposes, namely to help us monitor how visitors use our site and how we can best modify it to accommodate their needs.
We use Google Analytics and it is possible to switch off cookies by setting your browser preferences. More information and how to opt-out can be found here: at https://tools.google.com/dlpage/gaoptout/
Please note, however, that restricting the use of cookies may impact the functionality of our website.
By using our website and agreeing to the terms of this Privacy Policy, you consent to our use of cookies in accordance with the terms of this policy
What personal information we collect
We collect, store and use the following kinds of personal information:
- your name
- your contact details (including postal address, telephone number, e-mail address)
The lawful basis on which we use your personal information
- in line with our legitimate interests as an association
- promoting our campaigns
- receiving campaign donations
- maintaining our own accounts and records
- all activities we are required to carry out as a data controller
- to retain information in compliance with a legal obligation
- for the purpose of sending you communications which you have given consent to receive
We do not rent, swap or sell your personal information to other organisations for them to use in their own activities.
How long we keep your information for
The Earl’s Court Area Action Group has specific criteria to determine how long we will retain your information for, which are determined by legal and operational considerations.
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected. At the end of this period, your data will be deleted completely.
Right to access your personal information
You have a right to request access to the personal data that we hold about you. You also have the right to request a copy of the information we hold about you, and we will provide you with this unless legal exceptions apply. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
Right to have your inaccurate personal information corrected
You have the right to have inaccurate or incomplete information we hold about you corrected. If you believe the information we hold about you is inaccurate or incomplete, please provide us with details and we will investigate and, where applicable, correct any inaccuracies.
Right to restrict use of your personal information
You have a right to ask us to restrict the processing of some or all of your personal information in the following situations: if some information we hold on you isn’t right; we’re not lawfully allowed to use it; you need us to retain your information in order for you to establish, exercise or defend a legal claim; or you believe your privacy rights outweigh our legitimate interests to use your information for a particular purpose and you have objected to us doing so.
Erasing your personal information or restricting its processing
In certain circumstances, you may ask for your personal information to be removed from our systems by emailing us at the address at the end of this policy. Unless there is a reason that the law allows us to use your personal information for longer, we will make reasonable efforts to comply with your request.
You may also ask us to restrict processing your personal information where you believe it is unlawful for us to do so, you have objected to its use and our investigation is pending or you require us to keep it in connection with legal proceedings. In these situations we may only process your personal information whilst its processing is restricted if we have your consent or are legally permitted to do so, for example for storage purposes, to protect the rights of another individual or company or in connection with legal proceedings.
Withdrawing your consent
You may withdraw consent at any time where we are relying on consent to process your personal information. However, this will not affect the lawfulness of processing carried out prior to this withdrawal. If you do withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
How we keep your information safe
We ensure that there are appropriate technical and organisational controls (including physical, electronic and managerial measures) in place to protect your personal details
Security and links to other sites
Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our website and any transmission is at your own risk. Once we have received your personal information, we put in place reasonable and appropriate controls to ensure that it remains secure against accidental or unlawful destruction, loss, alteration, or unauthorised access.
Our website may contain links to other websites run by other organisations. This policy does not apply to those other websites so we encourage you to read their privacy statements. We cannot be responsible for the privacy policies and practices of other websites even if you access them using links that we provide. In addition, if you linked to our website from a third party website, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party website and recommend that you check the policy of that third party website.
International Data Transfers
Sometimes we will need to share your personal information with third parties such as our website hosting service providers, who are based in the USA i.e. outside of the EEA. The EEA is the European Economic Area and includes all EU member states as well as Norway, Liechtenstein and Iceland.
The European Commission considers that some non-EEA countries do not have adequate levels of protection in place to safeguard personal information.
Our website is hosted by Weebly, Inc (“Weebly”) in the USA. Your information, including personal information, may be stored through Weebly’s servers. Weebly is Privacy Shield certified for transfers from within the EAA or Switzerland to the U.S. By using this website, you consent to Weebly’s collection, disclosure, storage, and use of your personal information in accordance with Weebly’s privacy policy available at https://www.weebly.com/uk/privacy
Changes to this Privacy Policy and your duty to inform us of changes
The Earl’s Court Area Action Group reserves the right to make amendments to this Privacy Policy at any time or as may be required by law. Any changes will be immediately posted on this page. Any changes to this privacy policy will apply to you and your personal information immediately. You are responsible for ensuring the accuracy of all the personal information you supply to us, and we will not be held liable for any errors unless you have advised us previously of any changes in your personal information. Please keep us informed if your personal information changes during your relationship with us.
Complaints or queries
We take any complaints we receive about collecting and using personal information very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate.
We do not meet the criteria for a mandatory appointment of a Data Protection Officer under the General Data Protection Regulation. We have therefore allocated informal responsibility to a person in our organisation who can deal with any data protection related matters.
If you have any complaints regarding personal information you have submitted to us or queries about this Privacy Policy, please contact us by email at: [email protected] marking the subject line “For the attention of the Privacy Manager” during business hours Monday to Friday.
The Earl’s Court Area Action Group is registered with the Information Commissioner’s Office, registration number A1038365. If upon contacting the Earl’s Court Area Action Group with a complaint you are not satisfied with our efforts to resolve matters, you may wish to contact the Information Commissioner’s Office (the statutory body which oversees data protection law in the United Kingdom) at https://ico.org.uk/global/contact-us
